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Authentication & Legalization 

The Canadian Apostille Process

Canada is not a signatory to The Hague Apostille Convention. As Canada is a non-signatory, Canadian documents for use abroad must be certified twice, this is officially called “Authentication and Legalization”.

       Step 1                                           Step 2                                               Step 3

Notary Public                                   Authentication                                          Legalization

Common Documents we serve

Here is a list of some of the most common document types that we process for our clients.

Birth Certificate

Citizenships

Driver's License

Death Certificate

Health Cards

Passports

Single Status Document

Marriage Certificate

Marital Status Declarations

Marriage Abroad Certificates

Divorce Certificate

Educational Certificates

Certified Copies

Power of Attorney's

Property Transaction Documents

Statutory Declarations

Wills and Estates & Power of Attorney

University College Degree/Transcripts

Teachers/TESOL Certificate

Incorporation

Export

Other Canadian Documents

Document Authentication

Standard Authentication

Document authentication within 5 days

1st document

$180

Regular Return Mail in Canada included

*Courier fees extra

Ruth
Authentication

Document authentication in

next day 

1st document

$230

Regular Return Mail in Canada included

*Courier fees extra

Document Legalization

Standard
Legalization

1st document

$150

Regular Return Mail in Canada included

*Courier fees extra

Legalization
Outside Toronto

1st document

$280

Regular Return Mail in Canada included

*Courier fees extra

  • Is online notarization legal?
  • What documents CANNOT be notarized remotely
    Certified true copies of original paper and printed documents (i.e. “notarized copies”) Last Will and Testament Power of Attorney (POA) Trusts Divorce Agreements & Separation Agreements Promissory Notes and Loan Agreements
  • Can you help I am currently outside of Ontario or Canada?
    Feel free to book an Online / Vertual Notary appointment, should you need the signed hard copies, you can mail the documents to us, before sending the documents please confirm with us or email to info@ubinotary.com PLEASE NOTE IT THAT for the certified true copies the original documents must be mailed to us. *Courier fees extra
  • What are the "Authentication and Legalization", is the same as the "apostille" process in Canada?"
    Authentication is the certification of the genuineness of the signature and seal of an official. Through this process, it is attested that the official has the authority to execute, issue or certify a document in one jurisdiction, so that it may be recognized in another jurisdiction. Ordinarily, documents authenticated by the issuing country may be subject to requirements for Legalization (i.e., further certification by consular authorities of the country of destination). An apostille is a specific type of authentication certificate. Apostilles are issued by countries that are parties to the 1961 Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents (also known as the “Apostille Convention”). The purpose of the Apostille Convention is to simplify the authentication process by removing the requirement for legalization. Visit the HCCH website for up to date information and to view the current list of countries. At this time, Canada is not a party to the Apostille Convention and does not issue apostilles. The process used in Canada to verify the signatures on official documents is called Authentication and Legalization.
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